Short and sweet today, because part of getting my “Butt in Chair” is getting my atrocious office space organized. I did this a few years ago and it looked pretty good.
Well, something happened since then. Namely, my desk was co-opted as a family computer table and I wound up being moved to a small set of drawers. Now, once a week, my “office” explodes all over the dining room table and then I subsequently rush out to a party leaving a pink avalanche in my wake. My family is not impressed by this.
Time to get the office in order
Do you want to see my current mess? Do you? Do you have a strong stomach? Are you sure?
My first thought is:
My second is:
Crap. I actually am going to have to organize this place.
My husband has generously offered up his desk (which BTW is where the family computer used to live before it took over my desk. Apparently, we are playing a game of musical desk-a-go-round.)
Here it is now:
You will notice two disturbing things about this image. One is shocking lack of pink. The other is the fact that this space is only slightly more organized that my aforeposted image of the office apocalypse. (Bonus points though for the ship in a bottle and Garfield.)
Honestly, this makes me want to go back to the backup plan of:
But seriously, it must be done and I need a plan of attack.
Elements of Office Organization
I’m working up the logic as I’m writing this, but it seems to me that your office should be organized the way that your business is organized.
- Tasks you address on a daily basis get the prime space on the top of your desk.
- Weekly tasks should generally be visible and within reach, but not taking up prime desk space. Walls, desk drawers and desktop filing shelves are great for this stuff.
- Monthly tasks need to have their own bin / drawer / shelf space so they can be brought out, addressed and returned to a place out the way.
- Filing system for items your are finished with, but need to hold on to for tax or other purposes.
Pure Romance (or other Direct Sales) Office Organization
Okay, so what does this look like for a direct seller?
Daily Task Items on the top of your desk:
- Your planner, phone and laptop/tablet.
- Frequently used office supplies like tape, paper clips and a stapler.
- THAT’S IT. Don’t clutter your workspace.
Weekly Task Items within reach:
- Hostess folders for upcoming
- Party envelopes for parties waiting for the arrival and shipment of products
- Logs / scripts for hostess and team coaching.
- Items needing to be shipped.
- If you ship on a weekly basis, you’ll have a supply of envelopes, labels and such, but they make a tremendous mess, so my plan is to bin them and just bring them out when needed and return to a non-desk space after.
Monthly Task Items on shelves or in bins:
- Premade hostess and opportunity packets and supplies
- Goody bags and supplies
- Shipping supplies (see above)
- Labeled catalogs and extra catalogs / labels
- Info cards for customers and leads you need to make a regular follow up with
- Team meeting agendas, incentives, etc.
- Product overstock or demos taken out of circulation
I think I see the light
I talk a good game, anyway. I will keep you all updated on the progress of Operation Office Organization, but in the meantime, it’s time to get my butt out of this chair and to work on the task at hand before I lose heart and decide to burn the whole thing down first.